ACCOUNTING SERVICES

Dana Butcher Associates has built a strong reputation for providing accurate timely reports and budgets.  Our monthly financial reporting includes the following:

• Income and Expense Statements
• (Month and Year to date Budget vs. Actual)
• Cash Receipts Report
• Rent Roll
• Check Register
• Expense Distribution Report
• Aged Receivable Report
• Aged Payables Report

Annual CAM Reconciliation and Operating Expense Reconciliation
Annual Budget Preparation

OPERATIONS / MAINTENANCE

• 24 / 7 Emergency Response
  • In the event of an emergency after normal business hours or on weekeneds, our answering service will route the call to the on-call Property Manager who will respond accordingly
• Building Maintenance
  • Property Managers make regular inspections of the property to ensure that it is being maintained properly and that the service contracts are being performed to their exact specifications
  • Annual Roof Maintenance and assessment for major repairs needed and/or replacement if required
  • Vendor Management and Contract Administration
  • Negotiate and enter into vendor service agreements
  • Review and approval of all property related invoices
• Lease Administration
  • Ensure tenants are in compliance with the provisions of their lease
  • Collect all rent and additional charges in accordance with the tenants lease
  • Prepare 3/5 Day Notices to Pay or Quit and Notices of Non-Responsibility
  • Maintain effective on-going discussions with tenants assuring a level of communication that promotes tenant satisfaction
  • Communications with all tenants – maintenance and otherwise are documented and addressed in a timely manner
• Budgeting
  • Annual preparation, ongoing review and analysis.
• Risk Management

ADDITIONAL SERVICES

• Court Appointed Receiver
  • Dana Butcher Associates has a proven track record of providing a neutral third party professional and knowledgeable individual to serve as a court appointed receiver.
• Consulting Services
  • Dana Butcher Associates is available for consulting services on an hourly or flat fee as needed basis. We can provide consulting services in the following areas:
    • Lease Audits
    • Common Area Expense (CAM) Analysis and Audits
    • Lease Management
    • Service Contract Review and/or Audit
    • Prepare Request of Proposal for Capital Improvements or Monthly Services
    • Analyze Contractor or Vendor Bids
    • Due Diligence for refinance, sales or purchase
    • Construction Management 
• Commercial Association Management