Office / Retail / Industrial Property Management

Services Offered By Dana Butcher Associates


ACCOUNTING SERVICES

Dana Butcher Associates has built a strong reputation for providing accurate timely reports and budgets.  Our monthly financial reporting includes the following:

  • Income and Expense Statements
  • (Month and Year to date Budget vs. Actual)
  • Cash Receipts Report
  • Rent Roll
  • Check Register
  • Expense Distribution Report
  • Aged Receivable Report
  • Aged Payables Report

Annual CAM Reconciliation and Operating Expense Reconciliation
Annual Budget Preparation

 

OPERATIONS / MAINTENANCE

  • 24 / 7 Emergency Response
    • In the event of an emergency after normal business hours or on weekeneds, our answering service will route the call to the on-call Property Manager who will respond accordingly
  • Building Maintenance
    • Property Managers make regular inspections of the property to ensure that it is being maintained properly and that the service contracts are being performed to their exact specifications
    • Annual Roof Maintenance and assessment for major repairs needed and/or replacement if required
    • Vendor Management and Contract Administration
    • Negotiate and enter into vendor service agreements
    • Review and approval of all property related invoices
  • Lease Administration
    • Ensure tenants are in compliance with the provisions of their lease
    • Collect all rent and additional charges in accordance with the tenants lease
    • Prepare 3/5 Day Notices to Pay or Quit and Notices of Non-Responsibility
    • Maintain effective on-going discussions with tenants assuring a level of communication that promotes tenant satisfaction
    • Communications with all tenants – maintenance and otherwise are documented and addressed in a timely manner
  • Budgeting
    • Annual preparation, ongoing review and analysis.
  • Risk Management

 

ADDITIONAL SERVICES

  • Court Appointed Receiver
    • Dana Butcher Associates has a proven track record of providing a neutral third party professional and knowledgeable individual to serve as a court appointed receiver.
  • Consulting Services
    • Dana Butcher Associates is available for consulting services on an hourly or flat fee as needed basis. We can provide consulting services in the following areas:
      • Lease Audits
      • Common Area Expense (CAM) Analysis and Audits
      • Lease Management
      • Service Contract Review and/or Audit
      • Prepare Request of Proposal for Capital Improvements or Monthly Services
      • Analyze Contractor or Vendor Bids
      • Due Diligence for refinance, sales or purchase
      • Construction Management 
  • Commercial Association Management